Privacy Policy

Website Privacy Policy For 'Your Specialist Teacher' Website

Effective Date: 01/06/2025 Last Reviewed: June 2025

1. Introduction

This Privacy Policy details how 'Your Specialist Teacher' ("I," "me," or "my") gathers, utilises, shares, and safeguards your personal data when you engage with my website, found at www.yourspecialistteacher.com

This document outlines my approach to user privacy on this website. It explains my adherence to relevant data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

Within this policy, I will cover aspects of this website that may impact your privacy and personal information. I will describe my methods for processing, collecting, managing, and storing these details, and how your rights under applicable data protection laws are upheld. Furthermore, it will address the deployment of cookies and other tracking technologies, the presence of third-party advertising or sponsored content, and the availability of any downloadable materials. Specific pages or features of this website may offer additional explanations to clarify how I, this website, and any associated third parties interact with you and your device. For any inquiries, please refer to my contact information provided at the end.

As a sole trader operating this website, I am the Data Controller responsible for your personal data. My contact details are:

Name: Jamie Evans

Email: jamie@yourspecialistteacher.com

Phone: 07440 160004

ICO Registration Number: ZB908530

2. The Data I Collect About You Through the Website

I gather information to facilitate and enhance the services I offer. This may include:

2.1. Personal Information You Provide Directly This category includes data you voluntarily submit when interacting with my website, for instance, when you:

- Complete a contact or inquiry form.

- Subscribe to my newsletters or updates.

- Request a consultation or service.

- Communicate with me via email or telephone.

The types of personal information collected may encompass:

Contact Information: Your name, email address, phone number, and postal address.

Child's Information: (If supplied for consultation requests) Your child's name, date of birth, school/setting, and brief descriptions of their educational needs. Please be aware that sensitive information about a child should only be furnished with explicit parental/guardian consent. If you choose to provide such data via the website, you do so voluntarily, and its further processing will be subject to my main Privacy Policy and explicit consent forms.

Communication Content: Any messages or details you convey to me.

2.2. Information Collected Automatically Upon visiting my website, certain data may be automatically collected using technologies such as cookies, web beacons, and similar tools. This data assists me in understanding website usage patterns and identifying areas for improvement. This may comprise:

Device Information: Your IP address, browser type, operating system, and device type.

Usage Data: Pages viewed, duration of visits to pages, clicked links, referring URL, and the date and time of your visit.

Location Data: General geographical location inferred from your IP address.

3. How I Utilise Your Information (Lawful Basis)

I employ the collected information for various purposes, using a lawful basis for each processing activity:

Service Provision and Management: To respond to your queries, arrange consultations, deliver requested services, and manage my ongoing relationship with you.
- Lawful Basis: Performance of a contract with you, or necessary for my legitimate interests to respond to inquiries.
Communication: To send you updates, newsletters (if you have opted in), service-related announcements, and to address your questions.
- Lawful Basis: Performance of a contract with you (for service-related communications), or Consent (for newsletters/marketing where opted-in), or Necessary for my legitimate interests (to manage customer relationships).
Website and Service Enhancement: To analyse user interactions with my website, pinpoint areas for refinement, and elevate the user experience.
- Lawful Basis: Necessary for my legitimate interests (to develop and grow my business).
Marketing and Promotional Activities: To send you information about my services, events, or news that may be of interest, based on your preferences. You retain the right to opt-out of these communications at any time.
- Lawful Basis: Consent (where required), or Necessary for my legitimate interests (to grow my business, where appropriate and not overridden by your rights).
Legal and Security Compliance: To meet legal obligations, uphold my terms and conditions, safeguard my rights, privacy, safety, or property, and detect and prevent fraudulent activities or security breaches.
- Lawful Basis: Necessary for compliance with a legal obligation, or Necessary for my legitimate interests (e.g., protecting my business, preventing fraud).

4. How I Share Your Information

I do not engage in the sale of your personal information to third parties. I may share your information under the following circumstances:

With Your Permission: I will share your personal information with third parties only when I have obtained your explicit consent to do so (e.g., sharing child-specific information with school personnel or medical professionals for consultation purposes, as detailed in my Parental Consent Form).
With Service Providers: I may share data with trusted third-party service providers who carry out functions on my behalf, such as website hosting, analytics, email distribution, IT and system administration, and customer support. These providers are contractually bound to protect your information and use it exclusively for the purposes for which it was disclosed.
For Legal Compliance: I may disclose your information if mandated by law or in response to legitimate requests from public authorities (e.g., a court order or government agency).
During Business Transitions: In the event of a merger, acquisition, or the sale of all or a portion of my assets, your personal information may be transferred as part of that transaction. I will inform you via email and/or a prominent notice on my website about any change in ownership or the uses of your personal information.
To Safeguard My Rights: I may disclose information when I deem it necessary to protect my rights, property, or safety, or the rights, property, or safety of others.

5. Data Security Measures

I implement appropriate technical and organisational safeguards to protect your personal information from unauthorised access, disclosure, alteration, or destruction. Nevertheless, no method of internet transmission or electronic storage can guarantee absolute security. While I strive to employ commercially acceptable methods to protect your personal information, I cannot guarantee its complete security.

6. Data Retention Period

I retain your personal information for the duration necessary to fulfil the purposes for which it was collected, including compliance with any legal, accounting, or reporting obligations. To ascertain the appropriate retention period, I consider the volume, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which I process your personal data and whether these purposes can be achieved through alternative means, and the applicable legal requirements.

7. Use of Cookies and Website Tracking

This website employs cookies and similar tracking technologies to enhance your browsing experience. Where mandated by legislation, this website incorporates a cookie management system, enabling you to explicitly grant or decline permission for the use and storage of cookies on your computer or device.

For comprehensive details on the types of cookies used, their purpose, and how you can manage your cookie preferences, please refer to my dedicated Cookie Policy.

8. Advertisements and Sponsored Content

This website may display sponsored links and advertisements. These are typically delivered through my advertising partners, each of whom may have their own comprehensive privacy policies pertaining directly to the advertisements they serve.

Clicking on any such advertisements will redirect you to the advertiser's website through a referral programme. This programme may employ cookies and track the number of referrals originating from this website. This could involve cookies being saved onto your device's hard drive. Consequently, users should be aware that they click on sponsored external links at their own discretion and risk, and I cannot be held responsible for any damages or consequences resulting from visiting any aforementioned external links.

9. Downloads and Media Files

Any documents, files, or media available for download from this website are provided to users at their own risk. While every precaution has been taken to ensure the authenticity of available downloads, users are encouraged to verify their integrity using reputable third-party anti-virus software or similar applications.

I assume no responsibility for downloads from third parties or those provided by external third-party websites, and I advise users to verify their authenticity using third-party anti-virus software or comparable applications.

10. Contact and Communication

Users who contact me via this website do so voluntarily and provide any requested personal details at their own discretion and risk. Your personal information is maintained privately and stored securely until such time as it is no longer required or has served its purpose.

Where I have clearly communicated and obtained your explicit consent, I may utilise your details to send you information regarding products or services through a mailing list system. This practice aligns with the regulations outlined in the introduction of this policy.

11. Email Mailing List and Marketing Messages

I operate an email mailing list programme designed to inform subscribers about products, services, and/or news that I offer or publish. Users can subscribe through an automated online process after providing their explicit consent. Subscriber personal details are collected, processed, managed, and stored in accordance with the regulations mentioned in the introduction of this policy. Subscribers have the option to unsubscribe at any time via an automated online service, or through other methods detailed in the footer of marketing messages sent. The nature and content of marketing messages received by subscribers, including whether they may contain third-party content, are clearly specified at the point of subscription.

Email marketing messages may incorporate tracking beacons, tracked clickable links, or similar server technologies to monitor subscriber activity within these messages. When used, such marketing messages may record various subscriber data pertaining to engagement, geographic location, demographics, and pre-existing subscriber data.

My Email Marketing Service (EMS) provider is: [EMS provider, if applicable]. You can review their privacy policy by visiting their official website.

12. External Website Links and Third Parties

While I endeavour to include only high-quality, secure, and relevant external links, users are advised to exercise caution before clicking on any external web links referenced throughout this website.

Shortened URLs: URL shortening is a technique used on the internet to create significantly shorter web addresses. This technique is frequently employed in social media and may appear similar to this (example: http://bit.ly/xxxxxx). Users should be cautious before clicking on shortened URL links and verify their authenticity before proceeding.

Despite my best efforts, I cannot guarantee or verify the content of any externally linked website. Therefore, users should understand that they click on external links at their own risk, and I cannot be held responsible for any damages or implications arising from visiting any mentioned external links.

13. Social Media Policy and Usage

I maintain a Social Media Policy to ensure that my business and I conduct myself appropriately online. Although I may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before interacting with or sharing information with them. I will never request user passwords or personal details via social media platforms. Users are encouraged to conduct themselves responsibly when engaging with me on social media.

My website may feature social sharing buttons, which facilitate the direct sharing of web content from my pages to respective social media platforms. Your use of social sharing buttons is at your own discretion, and you accept that doing so may result in content being published to your social media profile feed or page. Further information regarding social media privacy and usage policies can be found on the respective platforms' websites.

14. Children's Privacy

My services are not intended for individuals under the age of 13. I do not knowingly collect personal information from children under 13 directly through this website. If you are a parent or guardian and become aware that your child has provided me with personal information via this website, please contact me. Should I discover that I have collected personal information from children without verified parental consent, I will take steps to remove that information from my servers.

15. Your Data Protection Rights

Subject to your geographical location and relevant data protection laws (e.g., UK GDPR), you may possess the following rights concerning your personal information:

Right to Access: You are entitled to request a copy of the personal information I maintain about you.
Right to Rectification: You are entitled to request that I correct any inaccurate or incomplete personal information I hold about you.
Right to Erasure (Right to be Forgotten): You are entitled to request that I delete your personal information under specific circumstances.
Right to Restrict Processing: You are entitled to request that I limit the manner in which your personal information is used.
Right to Data Portability: You are entitled to receive your personal information in a structured, commonly used, and machine-readable format.
Right to Object: You are entitled to object to my processing of your personal information in certain situations (e.g., for direct marketing purposes).
Right to Lodge a Complaint: You are entitled to file a complaint with a supervisory authority if you believe your data protection rights have been infringed.

To exercise any of these rights, please contact me using the details provided below.

16. Changes to This Privacy Policy

I may periodically update this Privacy Policy. I will notify you of any modifications by posting the revised Privacy Policy on this page and updating the "Effective Date" at the top. I encourage you to review this Privacy Policy regularly for any changes.

17. Contact Me

For any questions regarding this Privacy Policy or my data handling practices, please contact me: